You will most likely benefit from starting a podcast with “plan new episode” to create a template, especially if you’re planning to have multiple episodes with the same (or similar) format and linked social media accounts.
From the dashboard
On the left sidebar menu, click on “Planning.”
It will expand with options. Click on “Manage topics” to create topics for your podcast, everything from A to Z that you’ll cover in an episode.
Add a new topic
- Click on “add” to create a new topic in your podcast’s database.
- Add the first topic you discuss in your podcast under “Name.”
- Under description, define or give additional information about that topic.
- The tags are used internally to advertise your podcast on related Podiant-hosted podcast websites. (For example, if your podcast is a humorous spin on political news, you might type “comedy, politics, commentary” so that your podcast will appear on similar podcasts’ websites under the heading “You might also like.” (The tags will not influence SEO, social media, or podcatchers.)
- You can also link to a website that provides more in-depth explanation, videos, and photos about that topic.
- Click the blue save button in the upper right corner.
Topic color codes and assigning topics to episode drafts
Under “Manage topics,” each topic has a colored box to the left of it.
- Yellow indicates that the topic has already been assigned to a planned episode.
- Green indicates that the topic has NOT been assigned to a planned episode.
- If you click on the green box, it will assign that topic to a pre-existing planned episode or draft of an episode.
- Go to “Plan new episode” on the left sidebar menu and click on "segments” tab. There you’ll see all assigned topics, which will become chapters in a finished episode.
- If you added any links to the topics, they’re listed together on the “basics” tab rather than separately for each segment. You can also add more links here. They’ll all appear at the bottom of the show notes as a list of links.
- Go to “Plan new episode” on the left sidebar menu and click on "basics” tab. The descriptions added to your topics will automatically populate on the script.
- This list of topics is especially helpful for topic-led podcasts, giving you and your other host(s) a visible recall of everything you wanted to discuss as you record your episode. Plus, it also works as the beginning draft of your show notes.
- Ideally, first link either your guest’s Twitter handle or Facebook URL, which will pull their profile photo.
- Then include their name, biography, website(s), and email address. When you include an email address, this will automatically be added to the “Address book” on the left sidebar menu for your future reference.
- If he or she has been a guest on any other Podiant podcasts, these podcasts will be linked on your Podiant page (and vice versa, your episode will be linked on the other podcasts’ Podiant sites). This allows your listeners to easily find out more about the guest and fosters community by encouraging listeners to find your podcast or other Podiant users’ podcasts through mutual guests.
Schedule your availability to record your podcast
- Go to “Recording dates” on the left sidebar menu for a scrollable Monday-Sunday monthly calendar view to help you plan and schedule a date and time to record your podcast with your co-host(s) and guest(s).
- Shortcut options at the top of the calendar allow you to designate weekends or weekdays only and between early mornings, mornings, afternoons, evenings, or all times.
- Please note that these are only rough times at this point; you’ll set a more specific hour later.
- The times of day match your podcast’s set time zone, which you can specify in settings, which is linked at the top of the calendar.
Invite guests to add their availability based on yours
- Click “invite guests” on the upper right corner. This brings up your address book. Select “send email” to each guest and host.
- The guest(s) and host(s) will then receive an email expressing that you want to record with them and asking them to click on the link to set a time. (This is a private link, so he or she doesn’t need a login for Podiant or to do anything but click on the link.)
- The link will take them to a page formatted to match your podcast. It will list all the days and times you are available and tell them to choose from those days and times when they're available.
- At the bottom of the page, the guest(s) and host(s) can also update their contact information: Twitter username, Skype username, website URL, and phone number.
Schedule and confirm the date and time to record the episode together
- Once your guest(s) and host(s) submit their availability, you’ll receive a notification at the top of your Podiant dashboard. If you’re not logged into Podiant at the time, you’ll receive an email notification.
- Under “Recording dates” there will then be a tab called “Fix a date” with the dates and specific hours. If you have multiple guests, each will have their availability displayed vertically. The circles are filled in with their email avatars when they’re available, so you can quickly see the horizontal lines when everyone is available to record together.
- Once you’re ready to book the recording, click the drop down menu to the right of the date and time you want to schedule to record and select the episode you’ve been planning or a new one. The guests will receive a confirmation email of the day and time plus a calendar invite.
- Now, back on the basics tab under “Plan new episode,” the date of the scheduled recording and the avatars of the people who plan to join you are listed on the right along with a calendar invite. If you click on “add to calendar,” the scheduled recording will be added to your primary calendar application.
- In your calendar event, there will be a URL to the script reading view.
Record the episode using studio mode
- Studio mode focuses just on the script size so that you can easily scroll and read it as you record your episode.
- The first time you enter studio mode, you’ll choose the typeface, font size, and color. These options save automatically. If you later want to change the font, click on the toolbar gear in the upper right corner and then the “A” to update the typeface, font size, and color.
- Guests will have a link to this script reading view in their confirmation email and calendar invite. They can adjust the settings of their individual view to their own preferences, which will be saved for future recording sessions.
- If you make a change to the script in the planning section, it will automatically update everyone’s script.
- Names and avatars of the people who are in studio mode will appear on the right if you click on the toolbar gear in the upper right corner. This way you’ll know if you’re missing anyone or if you’re ready to begin recording.
- You can also send the link to a last minute guest, to a producer, or anyone else you’d like to receive the script. When they load the link, it will ask them to check in. They just need to enter their name.
- On the toolbar gear in the upper right corner, the middle option provides a bookmarklet that you can drag to the top of your browser bar if you’re a regular guest on the show.
- You can also add links for all the guests to see. Links shared by hosts and guests are grouped separately on the basics tab under “Plan an episode.” Whereas hosts’ links are automatically included to the original list of links that will appear beneath the show notes, the guests’ links will appear on the basics tab under “Plan new episode” below the hosts’ links as “suggested links” that you can then either add to your links beneath the show notes or delete.
- In studio mode, emojicons selected from the right menu will appear as a signal on the bottom left of everyone’s screen (plus a notification on the bottom right). These allow you to send a signal to someone without disturbing the recording. Before the recording, you might all decide what each emojicon means. For example, the clock could mean that it’s time to move on to the next segment.
- Make any final changes to the script and links.
- Once you’re satisfied with the script and links, you can then click on green “upload episode” button on the right side of the basics tab under “Plan an episode.”
- That takes this plan and converts everything (the script, links, segments, tags, and guests) into an episode.
And you’re done!